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General Administrator

Post Reference: 2334

Job Title: General Administrator

Grade: B1 (Actual Salary £19,159 to £19,683)

Hours: 37 hours per week (8.30am – 4.30pm) Term Time Only plus 15 days

Accountable to: Academy Operations Manager

Leeds West Academy is a school with a remarkable sense of community and a strong and safe culture, a place where staff and students can thrive. We were judged as ‘Good’ by Ofsted in May 2019 because teaching is strong, the support we provide for our students and staff is unrivalled and because our results have improved year-on-year since 2016. In 2022, our students secured the best results in the school’s history. In short, there is no better time to join Leeds West Academy, as a colleague, a leader or as a student.

Leeds West Academy is a fabulous place to work. We are a caring and supportive community, as part of White Rose Academies Trust and ground-breaking Luminate Education Group, we benefit from exceptional CPD. A broad, varied and highly bespoke package is well-established, driven by the latest in educational research focused on the development of all professionals in the organisation at each career stage. Colleagues train with us, they grow with us and they progress with us.

Our academy predominantly serves the community of Bramley in Leeds. We are oversubscribed and popular within our community. More families are choosing Leeds West Academy as first-choice for their children than ever before.

Our students are amazing; they are generally respectful young people who embrace diversity and have a strong sense of fairness.

We benefit from world-class facilities, and are accommodated in a £30 million building, which opened in late 2011. Staff and students at the academy benefit from a bright, modern, heavily resourced learning environment, which is highly flexible to meet the needs of the 21st century learner.


As the academy’s General Administrator, you will provide general administrative support to the academy Business Manager and Office Manager to support the office function and be willing to work in a variety of functions including reception, operations, and day-to-day management of the office duties to support the academy. You will have an essential role in the continuing operational success and development of the academy, this includes:

  • Communicating with different stakeholders including staff, suppliers, students, and parents.

  • Providing secretarial support for example arranging meetings, booking conference rooms, supporting reception with ad hoc duties and office administration.

  • Keeping the academy’s key processes, procedures, and systems up to date.

Duties and Responsibilities:

  • Undertake data input/word processing of correspondence, reports, publications, and other documents.

  • Proficient in using a range of Microsoft Office programmes including Word, PowerPoint, Excel, Teams, and Office 365.

  • Responsible for the keeping and updating school records producing reports as required.

  • Deal with telephone and email enquiries in a timely and professional manner.

  • Conduct regular audits of the database, in particular prior to the completion of the student census.

  • Provide cover support to operational areas of the academy such as main reception, ensuring visitors are welcomed and supported during their visit.

  • Support pastoral team with classroom transfer management support (On call)

  • Ensure incoming and outgoing mail is dealt with directly.

  • Ensure all parents, visitors, staff, and students, complying with the academy safeguarding protocols when visiting school, and ensure the academy reception is clean, tidy and to a high standard of presentation.

  • Assist in the distribution of academy communications.

  • Arrange and manage Taxi bookings.

  • Order and maintain stocks of stationary, first aid equipment and any other requests.

  • Take responsible for the distribution of student lockers and the collection of deposits.

  • Manage the academy email inbox and action all correspondence ensuring relevant staff members receive accurate information as appropriate.

  • Assist other key administrative staff, ensuring the collective team can provide operational excellence.

  • Carry out supervisory duties as directed by the academy Business Manager.

  • Apply academy policies in all aspects of the role.

  • Undertake other duties commensurate with the post.


The successful candidate will ideally have administration experience, a friendly disposition and excellent IT skills. The candidate will need to be highly organised and be able to work under pressure and to deadlines, showing initiative and acting proactively. The appointed candidate will have a positive work ethic and can-do attitude.

  • Proactive, approachable, and calm professional.

  • Experience in a similar administration role.

  • Excellent communication skills and a high level of personal organisation.

  • Able to work professionally under pressure to meet deadlines, and operate flexibly within the changing needs of the school.

  • Good working knowledge of MS Office programmes.

  • Able to work accurately and efficiently both independently and as part of a team.

  • Demonstrate good attention to detail as well as being highly numerate.

Part of White Rose Academies Trust, Leeds West Academy is accelerating on a thrilling journey, which will ultimately see the school, its staff and its students, secure an Ofsted rating of ‘World Class’.

We're securing our 2025 vision for ‘World Class’ by growing our family of exceptional education professionals; dedicated specialists and passionate leaders with the shared goal of transforming future prospects for the next generation of West Yorkshire.

We provide exceptional life training; harnessing the skills and fortifying the aspirations of young people, who we know will transform the region and provide a positive, progressive contribution to society.

White Rose Academies Trust is a local trust dedicated to raising and fulfilling the ambitions of young people. Our academies throughout Leeds are at the heart of the communities they serve, which is why we are committed to delivering an outstanding education to every one of our students.

The trust currently employs over 500 outstanding professionals who are committed to unlocking the potential of the next generation. Our CPD Programme is focused on innovation, leadership development and delivery of excellence for vulnerable groups. Our Beginner Teacher Programme is amongst the best in the region. We are on a significant journey which will see all of our schools Ofsted rated as World Class within five years.

Closing Date: Monday 2nd October 2023 at 9am*

Shortlisting Date: Monday 2nd October 2023

Interview Date: Friday 6th October 2023 or earlier *

Start Date: As soon as possible; upon successful completion of pre-employment checks.

*Please note, shortlisted candidates may be called for interview prior to the closing date. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

For more information, please visit our website at

To apply, please complete the application form and return to by the closing date. Please note we are unable to accept CV’s.

White Rose Academies Trust is committed to safeguarding and promoting the welfare of its students and expects all staff and volunteers to share the commitment. Appointments will be subject to Safer Recruitment Procedures and an enhanced DBS check.

Please note this role will involve contact with children and you will be engaging in regulated activity. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

We promote diversity and want a workforce which reflects the population of Leeds. Applications are welcome from all, irrespective of sex, sexuality, race, religion, marital status, age, or disability.


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